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How to Make Your Event Magical

Whether you’re organising a birthday party, a wedding celebration, an anniversary get together or a corporate event, you’ll want to make the day as special and as magical as possible. But how exactly do you create event magic? Is it something elusive that just happens by luck?

There’s definitely some providence at play when an event goes off without a hitch. But you don’t need fairy dust to create a spectacular event.

Magic is a Carefully Planned Sleight of Hand

A great magician can make any trick look real but the reality is that each trick takes a lot of practice and careful planning to perfect. A magical event should look and feel like it’s happening effortlessly, just like an artful magic trick. It takes a lot of work to make that happen, and it all starts with planning. You cannot make magic without paying attention to the details.

Plan, Schedule, and Coordinate Every Detail

Planning is important because creating event magic means you have to seamlessly bring together every part of the event. From the choice of music and the keynote speaker to the venue and the elements of décor you choose, everything should feel right.

That feeds the guest’s excitement, making the event flow even more smoothly in the process. But the only way to do that is to know how you’re going to bring it all together. Our suggestion is to jot it down on paper and start making to-do lists!

Newlywed Couple Dancing Wedding Celebration

Choose the Right Music

It doesn’t matter what kind of event you’re hosting, music is essential. It can set the tone for a speaker, spice up a presentation, get everyone on the dance floor at a party, and even create humour or surprise.

The music needs to fit the purpose of the event, but it also needs to create the atmosphere you want. Fast-paced, motivational music gets your guests ready to jump in and participate. Classical music will inspire conversation and put people at ease. Choose music that sets the mood you need to create.

Create a Venue Checklist

Venue. Is. everything! Event magic cannot happen if you don’t have the right space. It needs good acoustics, or a good sound system set-up. There needs to be ample space of how many people you are hosting.

If you’re looking for indoor venues, try to find something that has unique architectural features you can take advantage of. Creating event magic is all about making people feel like they are somewhere truly special. Crown moulding, colourful windows and skylights; anything that adds a little flair is a good thing.

To make sure you find the right place, create a checklist as your planning. Be sure to include any special features that would help you and make a list of items that immediately disqualify a venue as well so you can quickly sort through your options.

Set the Right Pace and Plan Surprises

Event magic isn’t something that happens completely by accident. You have to guide your guests through an experience to create it. That means you need to set a pace with the different aspects of the event. Even if you have a lot of speakers, you can balance it out with other things.

Consider having breaks for snacks, drinks, and a little music between long speaking sessions. Look for opportunities to work in little surprises to keep your guests alert.

With the right pace, and little unexpected twists and turns, your guests will feel delighted from the moment they arrive until they head home.

Event Magic is All About How People Feel

As you can probably tell by now, creating a magical event is all about how your guests feel. If this is at the forefront of your mind while you plan, then you’re on the right track! Find the right venue, plan every detail, and set a good pace for your activities.

If you manage to blend everything together just right, you’ll create a truly memorable and magical event that will appear just as seamless and be just as enjoyable as your favourite magician’s best trick.

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Get Grandma & Grandpa on the dance floor

Weddings are about family and friends. They’re about making memories and having fun. And what better way is there to make your wedding night memorable than with music? Music can easily engage the senses and connects memory with moments.

How many moments in your life are you reminded of when you hear a certain song? We’re guessing there’s a lot!

When picking out songs for the night, remember to keep everyone at the wedding in mind. Classics from the 40’s to the 70’s won’t just keep your older guests entertained; they’re always popular with the younger crowd too. There’s a great selection of dance music both energetic and slow, as well as some sweet and heartfelt love songs.

Crowd pleasers from the 40’s – 70’s

You don’t have to wait until after dessert to start things off. Some weddings get the dancing started as soon as the bride and groom are announced, so start the dancing and music early in the night if you can and stack the song list with more classics early on. And remember, older guests, like grandparents, are more likely to leave early, so keep that in mind when planning your playlist.

When older guests and children have left, you can switch to more modern songs to really get things going or keep it retro. It’s your night, so make it yours!

When it comes to dancing, use your bridal party. After all, they are there to help you out, so ask them to be the first out on the dance floor. They can inspire others to get moving and ask others to dance. Older guests will appreciate being asked for a dance, and people might have lot more fun than they expect with their age mismatched dance partners.

Finally, take advantage of pop culture and pick a few songs from the Guardians of the Galaxy movies. Older guests will love these familiar tunes and younger guests will likely enjoy them too from the movie’s retro-inspired soundtrack.

We’ve put together a list of some song suggestions to get you started, but don’t forget to ask your grandparents if they have any songs they might like to hear too.

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Guardians of the Galaxy songs

Blue Swede – “Hooked on a Feeling”

Norman Greenbaum – “Spirit in the Sky”

David Bowie – “Moonage Daydream”

Elvin Bishop – “Fooled Around and Fell in love”

Redbone – “Come and Get Your Love”

The Runaways – “Cherry Bomb”

Sweet – “Fox on The Run”

Electric Light Orchestra – “Mr Blue Sky”

Looking Glass – “Brandy (You’re a Fine Girl)”

Silver – “Wham Bam”

The ’70s

Commodores – “Brick House”

KC & The Sunshine Band – “Get Down Tonight”

Bee Gees – “Stayin’ Alive”

Lynyrd Skynyrd – “Sweet Home Alabama”

Rolling Stones – “Miss You”

Sweet – “Ballroom Blitz”

The ’60s

Aretha Franklin – “Respect”

Beatles – “I Saw Her Standing There”

Beatles – “Twist & Shout”

Creedence Clearwater Revival – “Proud Mary”

Frankie Valli & The Four Seasons – “Oh What A Night”

James Brown – “I Feel Good”

Mitch Ryder – “Good Golly Miss Molly”

Rolling Stones – “Satisfaction”

Supremes – “You Can’t Hurry Love”

The Archies – “Sugar”

The Kingsmen – “Louie Louie”

The ’50s

Chubby Checker – “The Twist”

Chuck Berry – “Johnny B. Goode”

Contours – “Do You Love Me”

Elvis Presley – “Blue Suede Shoes”

Elvis Presley – “Can’t Help Falling In Love”

Elvis Presley – “Teddy Bear”

Platters – “Only You”

The Angels – “My Boyfriend’s Back”

The Kingsmen – “Louie Louie”

Wilson Picket – “Mustang Sally”

The Chordettes – “Mr Sandman”

The ’40s

Frank Sinatra – “It Had to Be You”

Frank Sinatra – “The Way You Look Tonight”

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Choosing Music for Your Wedding: 5 Things to Think About!

Your wedding reception is one of the biggest and most exciting parties you’ll ever have to plan. And, as with any good party, wedding music is essential so it’s important to get it right.

5 Basics you need to know when Choosing Wedding Music

Once you set your mind to doing it and you have a rough idea of what you want, deciding on the music for your wedding can be simple. You just have to start with the basics and narrow down your preferences as you go. It’s best to start this process soon after you begin planning your big day, as many aspects of your planning process will affect what kind of music you ultimately choose.

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If you’re about to embark on the task of choosing the music for your wedding, we suggest that you keep the following 5 things in mind:

  • Guests

The guest list is one of the first things you’ll have to decide on so it’s something you should consider when choosing music. Yes, your big day is about you but it will be a lot more fun for you and your guests if everyone is having a good time. So, consider your guest list and choose music the majority of your guests will appreciate.

  • Mood

Music sets the mood in a room and this is especially true at a party. Too much party music and your guests might return to the bar too frequently. Play too many romantic ballads and your terminally single and aging Aunt Suzie might start crying. It’s all about balance.

Make sure you mix up the vibe throughout the playlist. A good alternation between slow and fast songs will give people time to dance as well as time to rest and mingle. It will also keep the mood of the room in check.

  • Wedding Theme and Musical Style

Some people like to tailor the style of music they play to fit the theme of their big day. You can do this with a DJ or a live band and, if you decide to go this route, make sure you remember to keep your guests and the mood in mind.

Harps are soothing and might work great during the actual ceremony, but several hours of harp music might become wearing at the reception. If your theme allows for an amazing musical pairing that will have your guests dancing and singing, go for it!

  • Venue

Your venue is another thing you should choose early in the wedding planning process. While you’re looking at venues, make sure you ask them about the acoustics of the space where the reception will be held as some rooms are configured to help sound fill the room. Others may not give the music the same rich timbre, or guests in the back may not be able to hear it. Some other venues may not allow a live band, or there may be a curfew on how late a live band can play so be sure to do your homework.

  • Live Music or Recorded

This is the decision that many couples have a hard time with: choosing a DJ or a live band. Both have their perks, and both can provide amazing entertainment in their own rite but, at the end of the day, it all depends on what kind of reception you want to have.

With a live band, there will be more energy and dancing whilst a DJ will be able to play a much broader scope of music in terms of style. So you need to decide on what’s important to you and choose accordingly.

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Wedding Music Mistakes & How to Avoid Them

Music is a huge part of a wedding celebration as it can literally make or break a reception. Waiting to the last minute to choose your music is simply not an option if you want your big day to be perfect.

But choosing what kind of wedding music you’d like is only the first step as you must also know what kind of wedding music mistakes to avoid to prevent there being any hiccups on the day. Let’s uncover some of these most common mistakes and how you can avoid them;

Awkward Silences or Deafening Noise

There should be no mic-checking in the chapel after your guests have been seated, and the same goes for the reception hall. Performers and DJs should arrive early enough to be set up and ready to go before guests are settled. That means no blaring sound startling people because mic levels were too high.

It’s also a good idea to play music before the ceremony begins, and even as people are transitioning into the reception hall. This also helps prevent awkward pauses and can put your guests more at ease while they’re waiting for things to begin.

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Must-Play and Don’t-Play

Whether you hire a band or a DJ, you need to have two lists: songs that have to be played, and songs that should never be played. And you’ll need to give your band this list as soon as possible as a live band may need to learn some songs from your must-play list.

A don’t play list is also essential because not everyone has the same taste in music and, whatever you do; just don’t get the lists mixed up!

Forgetting to Mix it Up

We all have a favourite genre and style of music, but no one wants to hear it for hours on end! If you want to keep your guests dancing, talking, and having a good time, make sure you have a varied playlist. The best way to ensure this is to talk with the band or DJ before the day of your wedding.

Discuss different genres and musical styles that compliment each other, and then come up with a ranked list. The DJ or band can create a playlist based on this information, working in your must-plays too, of course!

Embarrassing Technical Difficulties

A wedding is all fun and games – that’s until the fog machine sets some crepe paper on fire! You can avoid technical difficulties with sound by having everything set-up early. You will make things a lot easier for your musicians if you talk with the venue in advance and organise the specifics with them.

Get details on how the acoustics are, what A/V equipment is available or usable in the space, and if there are any restrictions you should be aware of. Relay this information to your band or DJ so they can plan accordingly.

Hiring a Band or DJ without Solid References

It’s easy to take shortcuts when you’re planning a major event as there’s just so much to do and it can be overwhelming. That said; one place you really can’t take a shortcut is when you’re vetting musicians and DJs.

To ensure you get the best entertainment for your big day, it’s a good idea to disqualify musicians and DJs that don’t have solid references. All good bands and DJs will have great reviews so it’s well worth putting the time and effort into digging into all reviews – both good and bad.

Once you’ve narrowed down your options, it’s a great idea to organise face-to-face interviews with each band/DJ. You’ll get a better feel for people that way, and it will let you see how they present themselves.

Your wedding day is one of the most important and most exciting days of your life. It’s not a time for unwelcome surprises. These common music mistakes are easily avoidable so keep working on your to-do list, and you’ll find your perfect band in no time!

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Hiring Wedding Band? Things To Know Before Booking

Wedding Bands in Melbourne & Australia

It can be a daunting task to book a wedding band to play on your big day. However, picking the right band can lift your event if chosen correctly. A great wedding band can turn the evening into a memorable one with amazing music, great singers and lots of enjoyment. But what should be the prerequisites when searching for a first class band on your Wedding Day?

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Book The Right Wedding Band And Shine On Your Wedding Day

The Wedding Bands in Melbourne

Your wedding is considered one of the most important events for you and your future life partner and can make you feel like being on the top of the world. You can experience a great shift in your mood from feeling stressed and anxious to feeling immense joy by having all your loved ones around you. If your day is approaching and you want to make it grand, booking the right wedding band is something that will help your wedding day shine.

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