Whether you’re organising a birthday party, a wedding celebration, an anniversary get together or a corporate event, you’ll want to make the day as special and as magical as possible. But how exactly do you create event magic? Is it something elusive that just happens by luck?
There’s definitely some providence at play when an event goes off without a hitch. But you don’t need fairy dust to create a spectacular event.
Magic is a Carefully Planned Sleight of Hand
A great magician can make any trick look real but the reality is that each trick takes a lot of practice and careful planning to perfect. A magical event should look and feel like it’s happening effortlessly, just like an artful magic trick. It takes a lot of work to make that happen, and it all starts with planning. You cannot make magic without paying attention to the details.
Plan, Schedule, and Coordinate Every Detail
Planning is important because creating event magic means you have to seamlessly bring together every part of the event. From the choice of music and the keynote speaker to the venue and the elements of décor you choose, everything should feel right.
That feeds the guest’s excitement, making the event flow even more smoothly in the process. But the only way to do that is to know how you’re going to bring it all together. Our suggestion is to jot it down on paper and start making to-do lists!
Choose the Right Music
It doesn’t matter what kind of event you’re hosting, music is essential. It can set the tone for a speaker, spice up a presentation, get everyone on the dance floor at a party, and even create humour or surprise.
The music needs to fit the purpose of the event, but it also needs to create the atmosphere you want. Fast-paced, motivational music gets your guests ready to jump in and participate. Classical music will inspire conversation and put people at ease. Choose music that sets the mood you need to create.
Create a Venue Checklist
Venue. Is. everything! Event magic cannot happen if you don’t have the right space. It needs good acoustics, or a good sound system set-up. There needs to be ample space of how many people you are hosting.
If you’re looking for indoor venues, try to find something that has unique architectural features you can take advantage of. Creating event magic is all about making people feel like they are somewhere truly special. Crown moulding, colourful windows and skylights; anything that adds a little flair is a good thing.
To make sure you find the right place, create a checklist as your planning. Be sure to include any special features that would help you and make a list of items that immediately disqualify a venue as well so you can quickly sort through your options.
Set the Right Pace and Plan Surprises
Event magic isn’t something that happens completely by accident. You have to guide your guests through an experience to create it. That means you need to set a pace with the different aspects of the event. Even if you have a lot of speakers, you can balance it out with other things.
Consider having breaks for snacks, drinks, and a little music between long speaking sessions. Look for opportunities to work in little surprises to keep your guests alert.
With the right pace, and little unexpected twists and turns, your guests will feel delighted from the moment they arrive until they head home.
Event Magic is All About How People Feel
As you can probably tell by now, creating a magical event is all about how your guests feel. If this is at the forefront of your mind while you plan, then you’re on the right track! Find the right venue, plan every detail, and set a good pace for your activities.
If you manage to blend everything together just right, you’ll create a truly memorable and magical event that will appear just as seamless and be just as enjoyable as your favourite magician’s best trick.